Quick: How many of your invoices are unpaid? Have any of your customers gone over thirty days past due? Did you bill all of the time and expenses for that project yous just completed for a client?

If you're doing your accounting manually, there's merely no way to become that information quickly. Depending on your bookkeeping organization, you may not be able to become it at all.

QuickBooks Online has more than than ane solution for this trouble. You run into the first i every time you log in. The Dashboard contains a graphic in the upper left corner that tells you how many invoices are overdue and unpaid. Click on the colored bar labeled OVERDUE, and yous'll run across a list of invoices with the unpaid ones right at the summit.

You can tell at a glance how much of your money is tied up in unpaid invoices.

While this is of import data for you to have as you beginning your workday, it doesn't tell the whole story. To go that, you lot'll need to access some of QuickBooks Online's reports – v of them in detail. Click Reports in the left vertical pane, and so scroll down to the heading labeled Who owes you.

These reports are listed in two columns. Each has the outline of a star side by side to it. Click on the star, and the report volition be added to the Favorites list at the top of the folio. Click on the three vertical dots next to information technology, and you lot'll be able to Customize the report. And equally you hover over the title, you'll run across a small, circled question mark. Click on this to get a brief description of the report.

There are several reports in this list that can provide insight into where your outstanding revenue is. Nosotros recommend you run five of them at to the lowest degree in one case a calendar week – more frequently if your business sells large quantities of products and/or services. The suggested are:

Accounts receivable crumbling detail

This report provides a list of invoices that are overdue, forth with aging information. There are several columns in the study, only you'll want to pay special attention to the final one: OPEN Residue.

Tip: If you have many customers or simply a loftier volume of unpaid invoices, y'all might consider running the Accounts receivable aging summary instead.

Changing the Content

Before you run the study, yous should explore the customization tools provided for it. They won't be the same for every report, just yous can start to get an idea of what can exist done. Hover over the report championship and click Customize. A panel like the one pictured beneath will slide out of the right side of the screen.

QuickBooks Online provides deep customization tools for reports.

You tin can run into some of your customization options in the image higher up. Across these, yous can as well work with filters and headers/footers. When you're satisfied with your changes, click Run written report.

If you want to run a written report with its default settings, just click on the report championship in the list to brandish it. You lot'll have access to limited customization from in that location.

Four other reports you lot should be generating regularly are:

  • Customer Balance Summary: Shows you how much each customer owes your business organisation
  • Open Invoices: Lists invoices for which there has been no payment
  • Unbilled Charges: But what it sounds like: tells yous who hasn't been invoiced yet for billable charges
  • Unbilled Fourth dimension: Lists all billable time non nonetheless invoiced

We don't expect you'll have any problem understanding reports like these; they're fairly self-explanatory. QuickBooks Online offers many other reports, the standard fiscal reports that need to exist generated monthly or quarterly, similar Remainder Sheet, Profit and Loss, and Argument of Cash Flows. Y'all'll absolutely need these should you apply for a loan or need to supply in-depth financials for any other reason. We can assistance you analyze them to become a comprehensive, detailed picture of your company'due south fiscal wellness.